Privacy Policy
This explains which personal data we process on PORTANODE, why, and what rights you have.
Last updated: 14 October 2026
1. Data controller
The controller of personal data processed on PORTANODE is the operator of the PORTANODE website.
For any data protection matters, write to: kontakt@portanode.com.
2. What data we process and why
| Source | Data | Purpose | Legal basis |
|---|---|---|---|
| Contact form | name, business e-mail address, phone number (optional), organization, systems to integrate, enquiry text | replying to your enquiry (by e-mail, or by phone if you leave a number) and discussing cooperation | Art. 6(1)(b) GDPR (steps at the request of the person before entering into a contract) and (f) (legitimate interest: handling enquiries) |
| E-mails sent to the contact address | sender address, message and attachments | as above | as above |
| Web server logs | IP address, date and time, requested page, browser data | securing and keeping the site stable, detecting abuse | Art. 6(1)(f) GDPR (legitimate interest) |
| Form protection | IP address (temporarily in server memory, not stored permanently) | limiting submissions from one address and protecting against spam | Art. 6(1)(f) GDPR |
Providing data in the form is voluntary, but without a name, an e-mail address and a project description we cannot reply to your enquiry. Give a phone number only if you want us to call you back.
3. Recipients of data
Data may be entrusted to providers of technical services, only as far as needed to perform them:
- server hosting provider (Hetzner Online GmbH, Germany),
- e-mail forwarding provider (ImprovMX) and the mailbox providers receiving the messages (for example Google LLC for Gmail),
- bodies entitled under the law.
4. Transfers outside the European Economic Area
Some mail providers may process data outside the EEA, in particular in the United States. Such transfers rely on the mechanisms provided by the GDPR, for example standard contractual clauses or a European Commission adequacy decision.
5. How long we keep data
We keep enquiry and correspondence data for as long as needed to reply and for any further cooperation, and then until the limitation periods for claims expire. Server logs are kept for the period necessary to keep the site secure.
6. Your rights
You have the right to:
- access your data and receive a copy,
- rectify your data,
- erase your data or restrict its processing,
- object to processing based on legitimate interest,
- data portability, where processing is automated and based on a contract or consent,
- lodge a complaint with the President of the Personal Data Protection Office in Poland (ul. Stawki 2, 00-193 Warsaw) or another supervisory authority.
7. No automated decisions
We do not make automated decisions about you and we do not profile visitors of the site.
8. Cookies
Information about cookies is in the cookie policy.
9. Changes to this policy
We may update this policy when the way the site works or the law changes. The current version is always on this page, with the date of the last change at the top.